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How to extract Lotus Notes views and documents [Screencast]

We put together two really brief screencasts to show you how to export IBM Lotus Notes views and documents from a typical database using Seascape for Notes.

Export data from Lotus Notes database: When export to CSV is not enough

In the first screencast, we compare an application view in the Lotus Notes client with the same view rendered in a web browser. The demo shows that information context is preserved, including the Lotus Notes view and document hierarchy, metadata, and file attachments.

lotus notes extractor

During the last couple of weeks, we have been asked many times what lies behind this functionality in the browser. Let me point out that the resulting archive is completely independent from IBM Notes and Domino and from its original Notes application. It is a portable, self-sufficient set of standard files (HTML, PDF, JSON, etc.). You can freely move these files across your tiered storage system for long-term archiving.

In the second screencast, you can see what it takes to export a typical Notes view with all documents. You will need the Seascape for Notes application installed either on a Domino server or locally (it comes as a single NSF file). Open it in the Notes client and follow the instructions.

lotus notes extractor

We expected such a solution to draw interest, regardless of whether an IT department opts to migrate or modernize its IBM Notes applications — and we were right.

Seascape for Notes: Free Trial

So many companies avoid retiring their legacy Notes applications just because they fear they may someday need data from those applications or because their users still access the Notes documents for reference every now and then.

As we have previously noted, 93% of surveyed organizations have an action plan for Notes/Domino data, and more than 50% want to preserve their Notes documents outside Notes/Domino. For those that are in the process of modernizing their Notes applications, this is a convenient way to retire classic Notes applications while retaining access to all views and documents.

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