SWING DocPublisher – Overview
This slideshow provides answers to basic questions about DocPublisher. What is it? Who should use it? How does it work? Also, learn more about the product features and what customers say about the product.
Navigating and Reading
How to Use e-Manuals or Document Libraries in DocPublisher
This slideshow describes DocPublisher from the perspective of the Read-only user. It shows how users can navigate through documentation, perform searches, subscribe to RSS feeds and send feedback to document owners.
Authoring and Publishing
How to Create a Document
A DocPublisher document consists of document content, document properties, access permissions and document history. See how to:
- Create content with MS Word or built-in HTML editor
- Set document properties such as Version, Document owner, Expiry date and others
- Specify access permissions (read and write permissions)
Once a DocPublisher document has been created it can be published immediately or submitted for review/approval (depending on your specific requirements). This slideshow demonstrates how to submit a document for review/approval and how to view documents according to the different stages on their way to publishing.
When a document has been submitted for review/approval it can be approved and prepared for publishing or rejected and sent back to document owner for further editing. This slideshow describes these actions.
Approved documents can be published immediately or on a pre-set date in future. Once published, documents are available to Read-only users. This slideshow also shows how to withdraw a document that has been published.
While a document is in a published stage, you can create a new copy of the document and make a new revision out of it. The new revision can go through the approval process again if needed and once it is published, the previous version is automatically withdrawn and archived.
If need be, you can always roll back to any previous version of a document. Once a previous version of a document is published, the current version will be withdrawn and archived, much like in case of a new revision.
This slideshow shows how to select a group of users who will be required to confirm reading a published document. It also shows how readers can sign off on documents, and how they can view the list of signed or pending documents.
This slideshow shows the various document statistics that become available once a read-confirmation request has been sent out. It also describes several actions available at this point, such as Send Reminders, Add Users and Make Inactive actions.
This slideshow shows how to view reports on active and inactive Signoff requests. It also shows how to view individual user reports.
Learn how to install SWING DocPublisher in a few quick steps.
Learn about the options available in the DocPublisher Administration area. These options include functionality settings (such as setting up user accounts, work-flow, navigation, notifications etc.) as well as the database look and feel settings (such as custom headers/footers, colors, branding, localization etc.).
This slide show describes how to set basic library settings such as library name, ActiveX usage, LDAP authentication, document outline promotion and PDF generation. Also see how to export library content to hard drive and create reports by exporting document views to a .csv file.
This slideshows describes how to add user accounts and set their roles, enter the product license key and perform full-text indexing of database manually. Also learn how to create a new library or make a copy of existing library with selected administration settings.
See how to create and manage MS Word templates that can be used by document authors to create documents. Using templates enables consistent document layout throughout the library.
DocPublisher can send out automatic e-mail notifications when certain events occur. See how to enable these events and also how to set up notification lists and manage user feedback.
The Customization section in the Administration area allows you to change the look and feel of several parts of DocPublisher. See how to change the frame-set header, topic header and footer, change the color scheme and localize the product to another language.
Before being published, a DocPublisher document typically goes through Draft, Pending Approval and Approved document stages. Different users work on each stage either as editors, reviewers or approvers. See how to create additional custom draft stages in order to comply with any specific workflows within an organization.
One of DocPublisher’s most powerful features allows you to create additional document properties and also custom document views. This in turn allows you to classify the documents, make the document library more organized and more accessible, and also to make searching of the database easier.