Advanced search and controlled access to archived data are the key capabilities of the new tool
We’re excited to announce that our new Seascape Flex product is now available for download.
Organizations that have archived their Notes applications or mailboxes with Seascape can now upgrade to Seascape Flex in just a few steps.
Once the archives have been upgraded, administrators can import users and groups from Active Directory into the Flex archive and set up access permissions for the various databases.
Users can then log into Seascape Flex and browse through the archived content, as well as use the latest full-text search features based on Elasticsearch—an industry-standard search engine.
Elasticsearch provides for lightning-fast search capabilities and enables users to search through the archive’s PDF records, attachments, and metadata.
With our latest offering, our clients can now retain all of the important aspects of their archived Notes applications, such as document views, access permissions, and full-text search capabilities.
Seascape Flex is also a highly scalable archiving solution that can easily handle both small and large enterprise applications.
Let’s take a closer look at this innovative new solution and see how you can begin using it today.
A quick intro to Seascape Web Archives
Before we look at the new Seascape Flex product, here’s a quick intro to the Seascape Web Archive, which is an integral part of the Flex server solution.
The Seascape Web Archive is a standalone web application that’s generated using the Seascape for Notes export tool.
On a Seascape export workstation, users can simply select the databases they wish to export, and those databases are then extracted and converted to a Web Archive.
During the conversion process, Seascape converts the Notes application documents to PDF files, and it also exports the Notes attachments and metadata into the Web Archive’s folders.
Once the export is completed, Seascape generates the web archive’s UI, which allows the users to navigate through the archived records in the same way as they did back in Lotus Notes.
This means that all of the original view structures are fully preserved, including the parent-child document structures (i.e. response documents).
The web archive even preserves the Lotus Notes document links (the doclinks), so that users can quickly jump from one document to another.
Once the web archive is created, users can open it in any web browser.
Check out this two-minute video showing the process of exporting a few databases to a web archive and then opening the archive in a web browser:
Ramping up with Seascape Flex
Archiving the Notes applications to Seascape Web Archives solves many challenges that organizations face at the point when they’re about to retire their Notes applications.
The Web Archive is a highly portable solution, which means that it can be used on a local workstation, or shared with the rest of the organization by simply copying the archive to a web server or a shared network folder.
The Web Archives can even be hosted in a Microsoft SharePoint library, on-premise or Office 365, while retaining all of the archive’s functionalities.
With Seascape Flex, those functionalities are now extended even further by providing full-text search capabilities, user management features, and improved scalability.
Once Seascape Flex has been installed, it will automatically index all of the files and the metadata found in the web archives to make them available for searches.
From there, the Web Archive’s interface is automatically updated to include an advanced search dialog, which is shown in the below image:
Users can use the dialog to search for phrases or keywords in the archive’s documents, attachments, and metadata.
The dialog also comes with options for selecting different kinds of search criteria, such as selecting specific document forms or the document creation or last modified dates.
On the administrative side, Seascape Flex provides an easy interface for creating users and groups or simply importing users from Active Directory:
Once the users and groups are set up, administrators can then assign users or groups to specific databases as required.
Here is a screenshot of the permissions dialog which can be configured for each database in the Seascape Flex archive:
Seascape Flex also offers full scalability, which allows large organizations to easily deploy their archives across multiple servers and for unlimited users.
Contact us today to schedule a live demo of Seascape Flex and discuss your specific needs with our product specialist.
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