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| Editing and Updating |
| MS Word integration |
DocPublisher automatically converts Word documents
to web pages and keeps original Word files for future updates.
Business professionals can easily create and publish content without
learning new skills.
View a
short demonstration of this feature: Drag-and-drop (Flash
required) |
| Document templates |
Centralized document templates enforce consistency
and save time. Templates can define format and style for certain
types of documents. You can also include headers and footers with
placeholders for document properties. |
| Related topics |
Effortlessly add references to other topics and
they will be converted to hyperlinks. When new versions replace the
existing ones, the links will not be broken. |
| Additional files |
Attach additional files to any topic. For example,
if a standard procedure or work instruction references to any
additional file - a printable form, template, or spreadsheet - it
will be instantly available via a hyperlink.
View a short
demonstration of this feature |
Document properties
(metadata) |
Add new properties and categories (tags) to documents
to suit the specific way your company classifies its documents. |
| Property promotion |
When user imports a Word document, properties from
the Word document are copied to the library, provided that properties
with corresponding names exist in the library. When user edits a document in Word,
properties from DocPublisher are copied to the Word document. |
|
Publishing and
Distribution |
| Instant publishing |
Document publishing does not require any technical
skills. A content manager can simply click on the Publish button to
put a document online, in a browser-readable format. |
| Withdraw |
Content managers are allowed to withdraw a
published document back to draft status. |
| New revisions |
This action opens a new instance of a document, so
authors can update the document in Word. There is no need to bother
with file downloading and uploading. Depending on user's
permissions, the new revision can be published immediately, or
submitted for review/approval.
View a short
demonstration |
| Email notification lists |
Users whose job is affected by certain policy or
procedure will be instantly notified on updates. |
| RSS feeds |
Broadcast all changes in the document library over
RSS feed so they can be tracked in any RSS reader. |
| Users' feedback |
The system routes users’ comments and questions
directly to document owners. |
| Offline libraries |
Authorized users can replicate the library to their
laptops for offline use. |
| Navigating
and Reading |
| Cross-Browser |
Readers can access published documentation online,
using only a convenient web browser, on any platform. |
| Explorer-like navigation |
The navigation frame contains a tree-view table of
contents. |
| Folder hierarchy |
Organize your folders to ensure easy access by
authorized users. Reorder files inside folders (drag-and-drop), or
have them sorted by title, for instance. |
| Custom views |
Classify and browse documents in the library
according to taxonomies that differ from the one implied by the
original folder structure. Create folder-based, categorized or flat
views within your browser, in minutes. |
| Outline promotion |
When a Word document is being published, its
outline view (the headings structure) can be promoted to the navigation frame for easier
navigation throughout the document. |
| PDF |
Allow users to view, download and print PDF copies
of documents and forms. The conversion to PDF is fully integrated
into the publishing process, and no additional software is required. |
| Recently updated documents |
One-click access to new and recently updated
documents. |
| Full text search |
Find any information using basic or advanced search
options. Search by document properties, in addition to the full text
search. Search results are preserved while you are navigating
through the library. |
| Hyperlinks |
Take advantage of quick navigation with related
topics, links to attached files and to other applications. |
| Custom Headers and Footers |
Choose a pair of predefined headers and footers,
modify them, or create your own. Topic headers and footers can
include document properties and actions such as navigation (Previous
topic, Next topic, Home), Print, Attachments, Related topics,
Feedback and more. |
| Color schemes |
You can choose a color scheme (predefined or
custom) that reflects your company visual identity. You can also add
a logo or graphic to the frameset header. |
| Document
Management |
| Document version control |
Control of document life cycle: creation, review
and approval, publishing, archiving, new revisions. While users are
working on a new revision of a document, its published version
remains unchanged. Once the new version is published, the previous
version is automatically archived. |
| Permissions |
Grant user permissions at the library and document
levels. It is always clear who can read, who can edit, and who can
approve and publish a document. |
| Workflow routing |
Authors can easily send documents to others for
edit / review / approval before publishing. You can also define
custom draft stages to comply with any specific internal process.
Or, keep it simple with 1-click publishing. |
| Document locking |
When user opens a draft for editing, it is
automatically locked in the library. While he or she is working on the
draft, other users can view it, but they cannot make changes to
it. |
| Audit trail |
Audit trail tracking provides chronological history
of all updates. Descriptions of changes and review comments are also
tracked and made a part of the document's history. |
| Document owners |
You can assign a person who will be responsible for
each document. Users' feedback on a document will be automatically
routed to the corresponding document owner. |
| Expiration |
Set an expiry date for a document and it will be
automatically withdrawn from readers’ view on that date. |
| Periodic reviews |
Enforce regular reviews for selected documents. For
example, once a year the system can notify the person responsible
for the document and remind him or her that it is time to make an
update. |
| Archiving and version rollback |
When a new version of a document is approved and
published, the previous version is automatically archived and stored
for future reference. It is easy to rollback to previous versions if
necessary. |
| Export |
You can easily export the entire or any part of
your document library to disk, making the transition from
DocPublisher to any other system as easy as possible. As a result,
the risk of lock-in has been removed. |
